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Data Protection Policy

Read B2E Consulting's General Policies and Terms of Use | Read B2E Consulting's Data Privacy Policy 2025

B2E Consulting General Policies and Terms of Use

The Conduct of Employment Agencies and Employment Businesses Regulations Act 2003 asks B2E Consulting ("B2E", "Us", "We") to have an agreed set of General Policies and Terms of Use in place, before we introduce you ("the Work-Seeker") to a Client ("Hirer"). This is to safeguard you against malpractice, and it is important that you read and agree with how we operate.

Introduction

B2E Consulting Solutions Ltd ("B2E", "we", "us") provides work-finding services to consultants ("Work-Seekers"). These services include matching, capability assessment, screening, onboarding and engagement administration. We act as an Employment Business unless clearly stated otherwise.

This document explains:

  • how we operate under the Conduct Regulations
  • what you can expect from B2E
  • what we require from you
  • how we handle your personal information
  • how we engage with clients
  • how we administer assignments

These terms and conditions apply from the moment you register with B2E, upload your CV, complete a capability profile, apply for a role, or otherwise provide personal data for work-finding services, and do not require a signature. They do not create a contract of employment.

How B2E Works

  • B2E acts as an Employment Business unless otherwise stated.
  • We provide work-finding services to individuals registered on our database.
  • We are not obligated to offer you work, and you are not obligated to accept any assignment.
  • Registering with B2E does not create a contract of employment.
  • We will make reasonable adjustments where needed.
  • We process your personal data in accordance with UK GDPR and the Data Protection Act 2018.
  • If an assignment is inside IR35, you agree to engage via a Fixed-Term Contract, or as a Temporary Agency Worker, unless the client permits an Umbrella Company.
  • If an assignment is outside IR35, you agree to operate via a Limited Company (PSC), or an Umbrella Company (if agreed with the client).
  • The terms of the assignment will be governed by the relevant Contract for Services or Contract of Employment.

Before We Introduce You to a Client

Before introducing you to a client, B2E will:

  • obtain your agreement to share your CV or profile
  • ensure your capability profile is accurate and up to date
  • notify you of key details of any role before submission
  • discuss the engagement model and IR35 position
  • discuss daily rates
  • inform you of any screening the client requires, where known
  • inform you of any changes to role requirements

We cannot guarantee that any opportunity will result in an offer and we may remove your registration at our discretion.

Your Responsibilities as a Work-Seeker

You must:

  • provide a full and accurate summary of your employment history
  • provide right-to-work evidence
  • provide qualification certificates or licences where relevant
  • notify B2E of reasonable adjustments required for recruitment or assignment
  • provide additional information required by clients, including health information relevant to intrinsic job duties, criminal conviction details where legally permitted, and financial checks when required for client security vetting
  • inform us of complaints relevant to your conduct or competence
  • notify us promptly of changes to your contact, capability, availability or corporate details (if operating via a PSC)
  • allow us to retain relevant information for work-finding and statutory purposes
  • allow us to share information with clients for work-finding purposes
  • before operating as a PSC or via an Umbrella: provide full company details, proof of insurance, and comply with all relevant tax and legal duties

You may withdraw from the community at any time by contacting privacy@b2econsulting.com

When You Are Supplied to a Client

You must:

  • provide professional references covering the period required by the client (typically 2–5 years)
  • undergo identity checks
  • submit a P45 if entering into a Fixed-Term Contract
  • undergo additional checks required by the client including criminal record checks, credit checks, sanctions and adverse-media screening, directorship checks, education and employment verification
  • provide necessary qualification or training evidence
  • provide PSC/umbrella company documentation and insurance where applicable
  • submit authorised timesheets or service verifications promptly
  • provide invoices if operating via a PSC or umbrella
  • report project concerns or issues promptly to B2E

Payment Terms

  • B2E pays for authorised work completed, regardless of whether the client has paid us, provided all required documentation is provided.
  • Payment is monthly in arrears.
  • For inside-IR35 assignments, holiday pay will be rolled up in the rate.

Screening, Security & Right to Work

Screening may include:

  • identity verification
  • right-to-work checks
  • criminal record checks
  • credit checks
  • sanctions and adverse-media searches
  • directorship searches
  • qualification verification
  • employment-history verification
  • client-specific vetting (including BPSS-style security where required)

Screening may occur before submission or before engagement, depending on client requirement.

Sharing Information with Clients

We share identifiable information with a client only with your agreement, prior to engagement with the client. We may also share anonymised capability information to demonstrate community breadth. This information cannot identify you. Once engaged, we share onboarding information, assignment details, timesheet information, and compliance documentation.

B2E Consulting Data Privacy Policy

Last Updated: 23 February 2026 | Data Controller: B2E Consulting Solutions Ltd | Contact: privacy@b2econsulting.com

This section sets out full GDPR compliance information covering how B2E processes personal data for registered consultants and community members. The policy applies from the moment you register with B2E, upload your CV, complete a capability profile, apply for a role, or otherwise provide personal data for work-finding services. By continuing to use B2E's services, you acknowledge this policy. Where consent is required for specific processing, B2E will request it separately.

Personal Information We Collect

Who this notice covers:

  • Community members (not currently engaged): Individuals registered with B2E for professionally relevant opportunities, capability matching and community communications.
  • Consultants actively engaged on a role: Individuals working with B2E on a client assignment, whether through PAYE, Temporary Agency Worker, Umbrella Companies, a Personal Services Company or other contracting arrangements.

Community members: We collect contact details, CV, skills and experience, capability information, availability, location and rate expectations, communication preferences, optional DEI information (viewed only in aggregate), screening-readiness information, and information from publicly available sources where relevant to matching.

Actively engaged consultants: We collect all of the above, plus right-to-work documentation, bank details or company payment details, screening information required by clients, timesheet and assignment information, information from referees, and onboarding information needed to fulfil contractual and legal obligations.

How We Use Your Information

Community members: We use your information for maintaining your capability profile, matching you to suitable consulting roles, contacting you with professionally relevant opportunities, sending capability updates, newsletters and event information, and protecting system security and platform access.

We use automated tools to generate relevance scores and rank profiles based on skills, experience, sector expertise, availability and role requirements. All role submission decisions involve human review. We may also use automated eligibility questions. Where mandatory criteria are not met, an application may not progress. You may request human review of such decisions by contacting us.

Consultants actively engaged on a role: We use your information for all community-member uses, plus completing client-mandated screening, sharing onboarding information with clients, administering your engagement, managing timesheets and assignment changes, processing payments and statutory obligations, and supporting contract, compliance and performance management.

Legal Basis for Processing

Community members: Legitimate Interest for capability matching, sending relevant roles, community updates and event information. Consent for optional DEI information supplied voluntarily.

Consultants actively engaged on a role: Performance of a Contract for administering your assignment. Legal Obligation for right-to-work checks, tax requirements and client-mandated screening. Legitimate Interest for operational engagement management and communications.

Some information is mandatory to engage you (identity verification, screening, payment details). DEI information is optional.

Marketing Communications

We contact community members and engaged consultants under Legitimate Interest. All messages include an unsubscribe option. Firefish holds your master communication preferences; Mailjet synchronises unsubscribes.

Who We Share Your Data With

Community members: Your information is stored or processed using Firefish (capability profiles, communications and applicant tracking) and Mailjet (email distribution and preference management). We may share anonymised capability information with clients. Identifiable information is not shared with clients unless you agree to be submitted for a role.

Consultants actively engaged: Your information may be shared with operational service providers including Anfold / Timesheet Portal, Moneysoft (via Forbes Young) for payroll, The People's Pension for pension administration, Firefish, Mailjet, Verifile for screening checks, Horus Security Consultancy Ltd for specialist security checks, Knack for bank details and HMRC reporting, and clients for onboarding, assignment and timesheet information. All processors act on our instructions and follow appropriate safeguards.

Use of Artificial Intelligence Tools

B2E may use approved enterprise Generative AI tools under controlled contractual arrangements to support certain recruitment administration activities. These tools may be used to summarise CV content, identify potentially relevant skills or experience against defined role requirements, and assist in drafting preliminary screening questions.

AI tools are used solely to support B2E's recruitment team. They do not make final decisions regarding candidate submission, progression, engagement or rejection. All decisions remain subject to human review and professional judgement. Use of these tools does not involve solely automated decision-making producing legal or similarly significant effects.

Where AI providers process personal data on our behalf, they act as data processors under contractual data-protection terms and are not permitted to use personal data to train public models. Processing for these purposes is carried out under the lawful basis of Legitimate Interest.

International Transfers

If data is transferred outside the UK or EEA, appropriate safeguards are applied such as adequacy decisions or approved contractual terms.

How Long We Keep Your Data

Community members: We keep your information only while your profile remains active. If your profile becomes dormant, it will be flagged for removal and fully deleted unless you indicate that you wish to remain in the community.

Consultants actively engaged: Identity and right-to-work documentation retained for up to 2 years after the end of your engagement. Payroll, pension and financial information retained for 6 years in line with tax legislation. Screening information retained for the period required by client policy or regulations (typically 6–12 months). Assignment, timesheet and contract information retained for 6 years. At the end of these periods, data is securely deleted or anonymised.

Your Rights

You may request access, correction, deletion or restriction of your data, or object to marketing. Contact: privacy@b2econsulting.com. You may also raise concerns with the ICO at www.ico.org.uk.