What information do you collect?
B2E Consulting (“B2E” or “the Firm”) will collect, hold (in hard copy and computer readable form) and process your personal data, such as your contact details, target daily rate, interests, location preferences and CV, for the purposes of recruitment.
We may collect information about the device you used to register with us, and which third-party site or service you were using before interacting with our portal.
If B2E supplies you to a client, we are required by law to collect proof of identification and proof of the right to work in the UK. We may also need to collect sensitive personal data relating to you, including any disabilities we need to take into account to help you in a role, National Insurance number and criminal offences or proceedings.
In order to complete our contract obligations to you, if we supply you to a client, we will also need to collect your company’s bank account details.
When you sign up for the Role Exchange, we will send you an introductory email to B2E Consulting and after that, we will only retain your email address for the purposes of sending you Role Exchange specific communications, unless you choose to activate your full B2E account.
What will you do with my personal data?
We will send you targeted emails based on:
- roles we think you will be interested in
- a monthly newsletter
- invitations to events and training workshops
- account administration
You can change your email preferences or opt out at any time by updating your profile at https://www.b2econsulting.com/consultant-area/
If we supply you to a client, we will use your data to facilitate the submittal of timesheets and payment of invoices. We will also use it, as required by law, in our reporting to HRMC.
Choice and transparency
Every email we send through our bulk mailer will include an opt out link for any mass emails such as role alerts and newsletters. In addition:
- every time you apply for a role you are required to check your personal data and confirm your email preferences
- once a month we will send you a reminder to ensure the personal data we hold for you is accurate
- outside of these times, you can log into our portal and change your personal data and email preferences at any time
Who will you share my personal data with?
B2E Consulting will share your personal data with the 3rd party SaaS suppliers (iCIMS, Dropbox and Timesheet Portal) that we use to provide our business platforms. We have confirmed that they are fully GDPR compliant, and their data security policies can be provided on request.
We will only disclose or transfer your personal data (including sensitive data) to other parties or prospective employers with your explicit prior consent, or if it is required by law to do so. However we may share an anonymised version of your CV with potential clients as an example of the capability of our community, and we may use anonymous summarised data in the same way.
B2E will never sell, share (or gift) your data to a 3rd party outside of this.
B2E may transfer and disclose personal data, as set out above, regardless of the country of residence of the prospective employer to whom the data is to be transferred. Countries outside the European Economic Area may not have equivalent regulations regarding the processing of personal data, but where the disclosure or transfer is to a prospective employer outside the European Economic Area, B2E will confirm your authorisation and will take reasonable steps to ensure that your rights and freedoms in relation to the processing of the relevant personal data are adequately protected.
How long will you hold my personal data for?
B2E Consulting will hold your records for as long as you have an account on our portal, for future consideration of other roles (or as long as is necessary for legal purposes). We believe that we have legitimate interest to let you know of employment vacancies during this time that are relevant to your skills and experience. This will only come from us and only if you have not indicated to us that you object to this.
You can indicate at any time that you would like your personal data to be removed, or that you no longer wish to be considered for future roles and we will remove your profile from our records (unless we are required to keep it for legal purposes).
B2E will retain your email address for the legitimate interest of ensuring that we don’t create a new account for you, after you have requested to be removed from our database. If we don’t keep a unique identifier for you on file, we are unable to add a note to say that you do not wish to be contacted. This can also be removed at your request.
Your Role Exchange login will be deleted if it is not used for a period of two years.
How can I check that my data is accurate?
B2E will send you regular reminders to check and update your data, and you will be checking your details every time you apply for a role. You can also check and update your data by clicking here at any time and logging in using your email address.
If your personal data is held on our timesheet portal, you will also be given a login to confirm that the data held there is correct.
B2E takes every reasonable precaution to ensure that we only hold up-to-date information about any member of our community. Your co-operation in helping us to keep your own personal data accurate, by updating it yourself or by informing us of any change of name or change of address is an important aspect of this.
How will you keep my data secure?
B2E places great importance on the security of personally identifiable information associated with candidates and takes all reasonable precautions in relation to the security of your personal data so as to prevent unauthorised access to it both from within and outside the Firm.
Data security policies for our 3rd party SaaS providers can be provided on request.
Who do I talk to if I have any concerns?
If you make a written request to the Data Protection Manager, you are entitled to receive a copy of your personal data held by B2E, which we will make available within a month. Such requests may be made free of charge at reasonable intervals, but if we feel that they are excessive, we may charge a small administrative fee.
Please email any questions, concerns or comments you have to the Data Protection Manager at firstname.lastname@example.org or write to The Data Protection Manager, B2E Consulting, Portsoken House, 7th Floor, 155/157 Minories, London EC3N 1LJ
ICO – Data Protection Registration Number Z1053925